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Office of the City Clerk

City Clerk Reception

The City Clerk team is providing services and can be contacted at:

FOIP

Access to Information, or FOIP, requests are still accepted online or by mail: 

Corporate Access and Privacy Office
Office of the City Clerk
3rd Floor, City Hall
1 Sir Winston Churchill Square
Edmonton, AB T5J 2R7

For more information on making an Access to Information Request, please contact 780-496-5222 or foip@edmonton.ca

Tribunals

The Subdivision and Development Appeal Board (SDAB) and Assessment Review Board (ARB) are both using a written hearing or appeal process as approved by the respective Board Chairs. These processes will now be managed remotely with Board Members. 

The Community Standards and License Appeal Committee (CSLAC) will not convene in-person meetings and will utilize technology where possible. 

For more information on the SDAB, ARB and CSLAC, contact:

Civic Agencies

The Civic Agency Team continues to provide services remotely. 

The timelines for the recruitment process for the City’s Agencies will be adjusted to account for any changes to the approved Council calendar. 

The Civic Agencies Team will advise candidates of any changes in process.
contact:

Committees of Council

Committees of Council will not convene in-person meetings and will utilize technology, where possible. 

For more information on Committees of Council, contact:

Council and Standing Committee Meetings, including Statutory Public Hearings

All scheduled City Council and Standing Committee are suspended with the exception of the March 30 City Council meeting.  

For more information on Council and Standing Committee meetings, please contact:

Election and Census Office

Election and Census staff can be contacted at 780-496-8008 or email at elections@edmonton.ca

Branch Mandate

The Office of the City Clerk is the primary contact regarding City Council business. The Office manages Council and Committee meetings, quasi-judicial boards, municipal elections, the municipal census and appointments to civic agencies. It also manages corporate records and oversees Freedom of Information inquiries for the organization.

The City Clerk administers the legislative process for municipal government. The Clerk is responsible for ensuring Council meetings are conducted legally and provides procedural advice during meetings. The City Clerk is also the Returning Officer for municipal elections.

Branch Organization

Office of the Branch Manager

Mandate

The Office of the Branch Manager provides a strategic approach to branch work. The team works closely with Branch Leadership to support functions related to budget, employee engagement, technology, internal communications, and culture. This work helps ensure productive and knowledgeable staff with a broad understanding of the branch and how it aligns with Council’s direction.

 

Corporate Information Governance

Mandate

The Corporate Information Governance section supports a city-wide framework for the management of recorded information. It includes developing policies, standards and strategic direction for the creation, security, accessibility, retention, disposition and preservation of records. It is applicable to all City departments, employees, and volunteers, as well as the Office of the City Auditor, contractors, boards, agencies, and commissions.

The section also manages the City’s Freedom of Information and Protection of Privacy (FOIP) program by assigning and tracking FOIP requests and representing the City in mediations and inquiries with the Office of the Information and Privacy Commissioner. We also process FOIP requests, provide consultation and advice to the City’s FOIP Coordinators, and conduct the “FOIP in the City” training course.

 

Council and Administrative Services

Mandate

The Council and Administrative Services section provides a broad range of administrative and operational supports to Elected Officials and the Office of the City Clerk; including accounting and budget support, Council correspondence distribution, Council meeting notices and calendaring, travel and training administration, and general reception services.

 

Elections and Census

Mandate

The Elections and Census section is responsible for conducting Edmonton’s civic election every four years and a city-wide census every two years. In the intervening years we review our election processes, develop technology requirements for future elections, look at data to determine if a ward boundary review should be recommended to Council, and are prepared to conduct by-elections. The Director also reports to two city school boards (as contributing partners in elections) and is responsible to the Minister of Municipal Affairs for the operation of the election (in Local Authorities Election Act).

The biennial city-wide census is conducted to determine the population of the city and to collect demographic data from residents. We rely on census data in considering ward boundary reviews. It is also used for planning purposes by various City departments, the library, police, businesses, schools, community organizations, and others. Located in the west end (16304-114 Avenue), we have a regular staff of up to nine people. We are responsible for hiring up to 3,000 temporary workers during elections and 1,200 during census.

 

Governance and Legislative Services

Mandate

The Governance and Legislative Services section manages all aspects of City Council and Committee meetings. We assist the corporation and City Council in complying with legislation in the decision-making process, which also applies to the extended governance model for civic agencies, boards, and commissions.

 

Tribunals

Mandate

The Tribunals Section supports the Assessment Review Board, the Subdivision and Development Appeal Board, and the Community Standards and Licence Appeal Committee. These quasi-judicial tribunals are independent venues where citizens can appeal decisions made by City Administration allowing them the opportunity to be heard on matters that affect them.

 

Locations

City Hall

Map of 3rd Floor, 1 Sir Winston Churchill Square
3rd Floor, 1 Sir Winston Churchill Square
Edmonton, Alberta

Edmonton Tribunals

Map of Churchill Building, 10019 - 103 Avenue
Churchill Building, 10019 - 103 Avenue
Edmonton, Alberta

Edmonton Elections

Map of 16304 - 114 Avenue
16304 - 114 Avenue
Edmonton, Alberta

For More Information

Office of the City Clerk

3rd floor, City Hall
1 Sir Winston Churchill Square
Edmonton, AB  T5J 2R7

Telephone 780-496-8178
Fax 780-496-8175
Email city.clerk@edmonton.ca

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