Review technical requirements as well as the best practices for ePlan submission.
Servicing Agreement Process
The Subdivision and Development Coordination section in the Urban Form and Corporate Strategic Development Department is responsible for preparing and administering servicing agreements.
The Servicing Agreement and Engineering Drawing Review Process flowchart outlines the various steps of preparing a servicing agreement.
Once the requirement for a servicing agreement has been identified, the developer must enter into the servicing agreement prior to construction of any municipal improvements or infrastructure on City-owned land or City right-of-way, or on lands that will become City property upon registration of a subdivision plan.
The design and specifications of municipal improvements and infrastructure to be constructed are to be shown on detailed engineering drawings prepared by an engineering consultant retained by the developer.
All related City departments and EPCOR will then review and approve the engineering drawings to ensure the design conforms to City of Edmonton Design and Construction Standards.
The engineering drawings are ultimately signed by the Subdivision and Development Coordination section on behalf of the City departments and EPCOR.
The approved engineering drawings will form part of the servicing agreement. Once the engineering drawings are in second circulation, the developer can then request the servicing agreement.
Purpose of the Servicing Agreement
The purpose of the servicing agreement is to identify the municipal improvements to be constructed, along with the responsibilities of both the developer and the City once the improvements are completed. These responsibilities include construction, inspections, approval of the municipal improvements and short and long term maintenance.
The servicing agreement also identifies any fees and assessments the developer is required to pay. The assessments will be requested once the drawings are in second circulation and a servicing agreement request has been made.
In order to obtain registration of a subdivision plan which requires a servicing agreement, the developer must have an executed servicing agreement as well as approved engineering drawings.
Similarly, for a development permit that requires a servicing agreement, the developer must have an executed servicing agreement, fully paid all fees and securities identified, as well as approved engineering drawings.
Servicing Agreement Securities
The City uses the security in servicing agreements guidelines to determine the security amount to be included in a servicing agreement. Developers are first categorized based on their past performance, then a percentage of the estimated construction costs, as submitted by the developer’s consultant, is used as the security amount based on the category in which the developer is placed. Any holdback amounts are also determined based on category, as well as timing for submitting fees and assessments.
Effective immediately, the City is now accepting development bonds for all new servicing agreements for the 2020 construction season.
To apply for a development bond for your new servicing agreement, please:
- Review the updated guidelines for establishing security in servicing agreements, and
- Complete, scan and email the development bond application form to the development engineer for your servicing agreement file.
Existing Security Agreement Security Conversion
The COVID-19 situation presents an unpredictable and unique scenario and the City is working hard to find ways to help businesses and developers navigate this challenging situation. The City is exploring options for allowing letters of credit for existing servicing agreements to be converted to development bonds and will provide further information when it is available.
The information provided above is current as of April 7, 2020. All is subject to change given the evolving COVID-19 situation.
Please contact the development engineer for your file directly or email firstname.lastname@example.org.