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The City of Edmonton Civic Event Office was designed to make life easier for event organizers. Our office provides support and expertise to event organizers who are coordinating events on outdoor public property and on parkland.

The City of Edmonton recognizes the significant role festivals and events play in the vibrancy of our community. Edmonton offers a wide variety of festivals and events, spanning all artistic genres and sporting activities that contribute to our city's quality of life.

What is a special event?

While there are thousands of events that occur in Edmonton each year which could be classified as 'special events', many of these are simple gatherings such as meetings, weddings, birthday parties or picnics. These types of events tend to have fewer requirements and use a simpler booking process.

The Civic Events Office works with special events, which can be defined as:

...organized gatherings celebrating a sporting, cultural, community or other type of unique occasion or theme, which occurs on, or impacts, City of Edmonton property (owned, leased or controlled by the City), which lasts for a limited or fixed duration, and provides the public with a unique leisure opportunity.

These tend to be more complex events, both large and small, which could require approvals from multiple City departments, require spaces that are not bookable through the City's other booking systems, or could have significant impact on traffic, pedestrians and surrounding community.

Ready to Apply?

Once you've determined where and when you want your event, and thought about what your event is and what activities it will include, you are ready to learn more about the Special Event Application Process and submit an application.

Special Events on Parkland, Open Space or Roadways

Events on City parks and green spaces, including events too large for a standard picnic site, will work with the Civic Events Office or their Community Recreation Coordinator, depending on the location, to book space and obtain all necessary approvals and permits.

All events on City roads, sidewalks and alleyways will also work with the Civic Events Office to book the space, notify and engage the necessary civic services and obtain approvals and permits.

Events in Recreation Facilities, Picnic Sites, and Gazebos

Events such as a birthday party in a recreation centre, a picnic or a family bbq at a City picnic site, or a small wedding in a gazebo, can usually be booked directly through the City's online facility booking process. A list of recreation centres and attractions available for bookings can be found on the Private Corporate, Social & Sports Events Rentals page.

Events on Private Property

Events taking place entirely on private property do not typically require a special event application; however, they do need to acquire all applicable permits for certain activities and must obey all laws and bylaws.  If the event may impact City property (roads, sidewalks or parks), a Special Event Application will need to be submitted.

Venues available for events in public spaces or on City land.
Facilities available for private, corporate, or group bookings.
Planning a public event? The Civic Events Office is your "one-stop shop" to coordinate your access to civic services.
First time planning an event? Find out what you want to know from permits to fireworks to tents.
If you host an annual event, we will send you a renewal package in the fall.
Simply fill out the form to submit your event to the City's event calendar.

For More Information

Civic Events Office

P.O. Box 2359
Edmonton AB  T5J 0K1

Telephone

780-944-7740

Fax 780-944-0042
Email civic.events@edmonton.ca

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