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The Community League Infrastructure Program (CLIP) provides funding assistance to community leagues for capital costs to preserve and enhance existing facilities or for construction of new facilities that provide an overall benefit to the community and value to the citizens of Edmonton.

There are 3 different CLIP grant programs available:

  • Project Planning Grant Program
  • Standard Project Grant Program
  • Completed Project Grant Program

Applicant Eligibility for All Programs

Applicants must meet all of the terms and conditions as set out in Policy C502A including:

  • Be a registered not-for-profit society
  • Be a member in good standing of the Edmonton Federation of Community Leagues
  • Be in good standing financially and legally with the City of Edmonton
  • Have signed the most current Tri-partite Agreement for facilities on City land
  • Agree to provide community-based programs and services to residents
  • Optimize the use of their facility by allowing other not-for-profit and multicultural groups to use the facility for activities that align with the terms of the Tri-partite License Agreement
  • Apply or have applied for the Community League Operating Grant for the current year

Funding Availability

Due to limited funds, not all requests that meet the established criteria will be approved. City Council sets the amount available for the Community League Infrastructure Program annually. A portion of this budget has been allocated for planning grants.

The application deadline for this grant has passed. Please check back in 2019.

For Online Applications

Before You Apply
  • Get to know the grant purpose, policy and guidelines
  • Read the grant guide for each grant program to ensure you qualify
  • Ensure you have your Account ID and registered organization email with the City of Edmonton Grants Office
Do you know your Grant Account ID?

With our online grant applications, you will need two pieces of information to apply to any grant program:

  1. Your City of Edmonton grants assigned account ID
  2. Your organization or applicant email that is registered with the City of Edmonton Grants Office

To create or retrieve your City of Edmonton account ID:

  • Fill out the Account ID Request Form and a city employee will get back to you within 2 business days with your account information

  If you have any issues with the online application form, please call the Grants Office for assistance at 780-496-4933.

Filling out the Application

Have you already started an application? Search for your application so you do not have to start over. Need to start a new application? Start a brand new application.

Need to update your account information?

Once you enter your Account ID and Organization email, your account information will automatically populate on the application. If you noticed that your information is not correct in our system (for example, an address change or main contact change), please contact our office as soon as possible to update your account. Incorrect information can result in a delay or inability to process your grant request.

To update your account:

Project Planning Grant Program

Up front planning is crucial to the success of capital projects. The Planning Grant Program will assist community leagues with costs associated with planning intermediate and/or extensive projects as well as the completion of concept studies to assist community leagues in determining the scope and scale of future projects. Awards may be up to 50% of the eligible planning costs to a maximum grant award of $25,000.

Once all applications have been evaluated, all applicants will be contacted regarding the success of their application. Successful applicants will then be asked to sign a funding agreement with the City of Edmonton before receiving grant funding.

How to Apply

The following documents must be attached to your online application:

  • Project Budget Form
  • Financial statements (year-end)
  • Board minutes approving funds saved for a special purpose
  • Quotes for the planning work to be completed

Please complete and submit the Electronic Funds Transfer (EFT) Form if your organization hasn't been set up, or you need to update your organization’s contact information with the City.

Standard Project Grant Program

Community Leagues which are undertaking an infrastructure project that will not be complete by the grant submission date can apply for a Standard Project Grant.

Project Eligibility

An eligible project must:

  • Be within the community league’s Tri-Partite licensed area
  • Have City approval as indicated in the Tri-Partite License Agreement and be at the required notification/approval phase from the City (Park and Facility Development Process projects must minimally have Concept Phase approval)
  • Have a projected completion date within 2 years of funding being approved unless otherwise approved in writing by the City of Edmonton
  • For extensive projects, the community league will be required to use a qualified Project Manager to oversee the implementation of their project– this role is an eligible expense under CLIP
Application Frequency and Award Categories

A community league may be awarded funding for only 1 project per year. Grants are awarded in 3 categories based on eligible project costs and the grant request.

The size of grant awarded will determine when a league will be eligible for another grant in that size category:

  • Small awards (up to $25,000) may be awarded every year
  • Medium awards ($25,001 to $100,000) may be awarded every 3 years
  • Large awards ($100,001 to $400,000) may be awarded every 10 years

A community league may request a grant for less than the maximum for which it is eligible based on eligible project costs. Applications for projects with total eligible project costs less than $5,000 will not be considered.

Eligible Expenses
  • Detailed design costs (e.g. cost of engineering drawings)
  • Construction/installation costs (including any demolition required for project)
  • Site preparation (including servicing costs)
  • Permits (development, building, mechanical, electrical, etc.)
  • Major fixed mechanical/electrical equipment required for operation of facility (e.g. furnace, water heater, security system and lighting)
  • Major kitchen appliances
  • Removal of hazardous materials (e.g. asbestos, mold)
  • Project Management
  • Costs incurred in developing the business case and getting concept phase approval for project
  • Cost of replacing an insured item beyond the amount received in an insurance claim
Ineligible Expenses
  • Project expenses incurred outside the grant period (expenditures incurred prior to March 1, 2017 and expenditures after the term of the funding agreement)–for 2018, the eligible period is March 1, 2017 through to the expiry term of the funding agreement
  • Maintenance costs
  • Projects located outside the community league’s licensed area
  • Furniture and operational equipment (tables, chairs, snow blowers, etc.)
  • Non-fixed and small kitchen appliances and equipment
  • Sport and other program equipment
  • Debt reduction (e.g. loan repayment costs)
  • Volunteer time or labour and donated professional services
  • Donated materials/equipment (e.g. gifts in kind)
  • Costs incurred to further a commercial venture
  • Wages for community league employees
  • Cost of replacing an insured item for which payment has or will be made by an insurance company

Evaluation Criteria

Project Need and Benefits (Relating to Community and Infrastructure)
  • Addresses infrastructure issue(s) identified in a formal assessment/inspection (where applicable)
  • Public health and safety/accessibility (How does the project contribute to increasing the health and safety of participants? How will physical accessibility be changed or improved?)
  • Effective use of space through community league programs and working with other community groups and partners (Will the project increase access and/or provide new opportunities for the community league and for other groups?)
Project and Financial Viability
  • Long-term viability and sustainability (Can you operate the facility once the project is complete?)
  • What is your plan for the on-going maintenance or operational expenses?
  • Does the project provide a long-term cost saving?
Project Readiness
  • Amount of funds the community league has to match the infrastructure grant request
  • Amount of funds the community league has to complete the project
  • Status of approvals and permits
  • Overall readiness to proceed with the project (Concept Phase Approval is the minimum)
Multiple Component Projects
  • All components of a multiple component project must fit into the same project type
  • League must explain and justify in describing the project why the smaller components belong together as a single project and contribute to an overall outcome having the same need and benefit
All Projects

Consideration will be given to how the project will assist the applicant in aligning with the City of Edmonton’s strategic plans and other applicable policies relating to the facility and its location

How to Apply

The following documents must be attached to your online application:

  • Project Budget Form
  • Annual financial statements that include fiscal data for the last 2 years
  • Bank Statements (if internally audited)
  • Bank Reconciliation (if internally audited)
  • Minutes of the last Annual General Meeting
  • Board minutes approving funds saved for a special purpose
  • Quotes for work being applied for
  • Concept phase approval letter or Municipal Improvement Agreement (if applicable)

Please complete and submit the Electronic Funds Transfer (EFT) Form if your organization hasn't been set up, or you need to update your organization’s contact information with the City.

Completed Project Grant Program

Community Leagues that have completed their projects prior to the grant submission date can submit their Final Project Report along with their application. This does not guarantee grant approval but will expedite the funding disbursement.

How to Apply

The following documents must be attached to your online application:

  • Project Budget Form
  • Financial statements (year-end)
  • Board minutes approving funds saved for a special purpose

Please complete and submit the Electronic Funds Transfer (EFT) Form if your organization hasn't been set up, or you need to update your organization’s contact information with the City.

Final Project Report Form

If you received a Project Planning Grant or a Standard Project Grant, a final report is due within 90 days of completion of the project or expiry of the funding agreement. Please complete the Final Report. Final reports are submitted via email to grants@edmonton.ca.

If you applied for the Completed Project Grant, you should have already submitted this form with your application.

For More Information

Title Community Grants Office
Telephone

780-496-4933

Fax 780-577-3525
Email grants@edmonton.ca

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