The Purchasing Section acquires materials, equipment, and services for all City departments. We buy through a competitive bidding process. We also handle the sale of obsolete or salvageable material, warehousing, and distribution.
The City's Sustainable Purchasing Policy encourages staff to purchase quality products, services and construction at reasonable prices while considering key environmental and social benefits of the product or service. The Policy also includes a Supplier Code of Conduct.
The City now requires all new apparel suppliers to provide the locations of their production facilities or factories where garments are made.
The City uses the SAP suite of computerized financial products, including its module for materials management transactions. This module allows us to issue printed purchase orders of the following types:
|PO Number Prefix||Explanation|
|R||Orders associated with contracts (e.g., construction, IT, or consultant services)|
|D||"Standing offer", "blanket order", or "outline" agreements|
|4||Releases against agreements|
|5||One-time, low-value orders|
Corporate Procurement Card (Visa Credit Card)
City employees make most everyday business purchases with special Visa credit cards. These cards are identified with the City's name and a picture of City Hall. We prefer to deal with suppliers who can provide us with Visa credit card billing information via Level III enhanced software data.