Legacy Program

A distinctive way to pay tribute to individuals or groups through memorial benches at Muttart Conservatory or one of Edmonton's golf courses.

About the Program

The Legacy Program is a distinctive way to pay tribute to individuals or groups with a commemorative plaque placed on a bench at a City of Edmonton Golf Course (Riverside Golf Course, Rundle Park Golf Course and Victoria Golf Course and Driving Range) or in the Muttart Conservatory.

Reasons to participate in the Legacy Program:

Honour the memory of a family member or friend
Create a living legacy
Celebrate a memorable event, such as a birthday, engagement or anniversary
Recognize an accomplishment

Throughout the process, you will work with the legacy program coordinator for assistance with site selection, donation steps, project completion and refurbishment after installation.

New benches with commemorative plaques are available for a donation of $4,200 and will be displayed for a period of 10 years from the date of installation. Prior to the end of this commemoration period, the Donor can submit a renewal application to request that the City continue to display the plaque under the Legacy Program for an additional fee. Please see Legacy Program Guidelines for an outline of the program.

Donor Application Process

Before You Apply

Research program details on the Legacy website
Consider Muttart Conservatory or one of the City of Edmonton golf facilities:
- Riverside
- Rundle Park
- Victoria Golf Course and Victoria Driving Range
Contact the program coordinator by phoning 311, or by using the online inquiry form
The program coordinator will respond and discuss availability and suitability
The program coordinator will send you the application form if you want to proceed

Submitting Your Application

Complete and submit the application form online
If you need assistance completing the application form, please contact the Program Coordinator

Approval

The coordinator may approve your application immediately if an existing bench is selected OR
- New outdoor bench projects will require circulation and approval and this process may take up to three months
- Once feedback is received from the circulation with stakeholders and approval is given, the program coordinator will move forward with the application
At the same time, the program coordinator will work with you to develop a proof for your commemorative plaque

Confirmation

The program coordinator will send a confirmation email with the approved location, plaque proof and invoice
Please respond to the confirmation email and pay the invoice within 30 days of receipt
Once your payment has been received, the program coordinator will schedule the installation and order the plaque; plaque production takes 4-6 weeks

Installation

Installations take place in May to October
Once the installation is complete, the program coordinator will email you an update with a photo of the completed installation
Your 10-year Commemorative Period will begin upon installation

General Inquiries

FOIP Statement

Your name and contact information is collected under authority of Section 33(c) of the Freedom of Information and Protection of Privacy (FOIP) Act and is protected in accordance with the Act's privacy provisions. This information is used by the City of Edmonton to distribute information to you. If you have questions about the collection or use of this information, contact the Legacy Program Coordinator by phoning 311, or by email to legacy@edmonton.ca.

Program Guidelines

Program Administration

The City has the sole and absolute discretion whether to approve or deny any Application and Renewal Application.
The City at all times remains the exclusive owner of all benches, plaques and chattels associated with the Legacy Program.
The City will only accept charitable donations to the Legacy Program which are tax-deductible under Canada Revenue Agency legislation and guidelines.
Tax receipts will be issued by the City to the Donor(s) in the following calendar year in which the donation is received, typically in late February and prior to April.
The Legacy Program is strictly limited to honouring individuals and non-commercial special occasions. The Legacy Program cannot be used to further any commercial interest.
Location is subject to availability and final approval by the City.
Bench styles for dedication vary by location, and are subject to change.
The City may, in its sole discretion, temporarily or permanently relocate the bench or plaque for reasons such as safety, maintenance, construction, or park redevelopment. The City will use reasonable efforts to notify the Donor of changes.
The City does not guarantee that the bench will have a clear view free from obstruction during the Commemoration Period. The view may change for many reasons including but not limited to construction, vegetation growth, and tree planting.

Donor Contact Information

The City will only communicate and engage with the named Donor in the Application Form through the Application process and during the 10 year Commemoration Period of the dedication except as provided for below.
The named Donor in the Application Form is responsible to provide updated contact information for themselves and for the Alternate Contact in a timely manner to the City at all times through the Application process, the Commemoration Period and any renewal period approved by the City.
Notwithstanding that two or more persons may contribute charitable donations toward a plaque and commemoration, the City will exclusively engage with the named Donor in the Application Form for any and all matters, issues, discretionary decisions, notices, or any other details relating to the plaque, commemoration and renewals.
In the event we cannot reach the Donor at any time during the Commemoration Period, the City will contact the Alternate Contact listed by the Donor.

Application Process and Installation

Contact the program coordinator by using the online inquiry form or calling 311 to discuss the available options and locations.
Complete the online Application Form.
The Program Coordinator will review the Application Form and work with the Donor to finalize all details.
Once details are finalized and application is approved, the Program Coordinator will send a Confirmation email to the Donor along with the plaque proof and an invoice.
The Donor must respond to the City’s Confirmation email within 30 days if they want to proceed with the approved location and plaque proof provided by the City.
Full payment of the charitable donation is required within 30 days from the date of the invoice. The City will not commence any work until the invoice is paid in full.
If the Donor does not respond in 30 days from the date of the Confirmation email, the City may in its sole discretion release the location to other potential donors and may deem the Application abandoned.
Bench and plaque installations will only occur between May and October. The City may not be able to install the plaque in the first May-October period after approval of an Application due to constraints including, but not limited to, workforce capacity and inclement weather.
The Program Coordinator will notify the Donor once installation is completed.

Commemoration Period

New plaques will be displayed for a 10-year time period, the Commemoration Period, beginning from the date of installation. The City will remove the plaque and it will no longer be displayed with the bench at the end of the Commemoration Period.
Prior to the end of Commemoration Period, the Donor can submit a Renewal Application to request that the City continue to display the plaque under the Legacy Program for an additional period of time. An additional charitable donation in accordance with the Legacy Program policies and guidelines will be required. The time frame for any renewal period will be specified in the Legacy Program policies and guidelines in effect at the time of the Renewal Application.
It is the responsibility of the Donor to submit a request for renewal to the City prior to the end of the Commemoration Period. In its sole discretion, the City may consider and accept the request for renewal from a person other than the Donor or Alternate Contact.

Donation Options

The Legacy Program offers benches at Muttart Conservatory and City of Edmonton golf courses - Riverside Golf Course, Rundle Park Golf Course and Victoria Golf Course and Driving Range.
The minimum donation specified in the Application Form has been determined based on various factors including the cost of maintenance, replacement and installation of the bench and the plaque.
Minimum donation amounts are reviewed on an annual basis and are subject to change.

Payment Options

The donation can be made via cash, cheque, money order, debit or credit card. Once the City and Donor have finalized all details of the plaque and dedication, an invoice will be sent to the donor with payment information.
The City will refund the payment if the Donor cancels their Application on or before 14 days after the day on which their payment was received by the City.

Plaque

The plaque size, character limit, and font are standard. Some aspects can be personalized.
Plaque size:
- 2” X 10” - Muttart Conservatory
- 3” x 11” - City of Edmonton Golf Courses
Character limit: Three to four lines of text (approximately 40 characters per line)
The plaque design and content must adhere to the City’s visual identity standards. The City has the sole and absolute discretion to approve the wording and formatting of the plaque.
Website addresses or any other means of identifying internet content cannot be included in the plaque inscription.
For Legacy commemorations, the City will allow only one plaque per bench.
If a donor chooses not to renew their commemoration, they may request the plaque as a gift from the City. The plaque will be held for a period of one year from the end of the Commemoration Period, after which point it will be recycled.

Maintenance

The City will care for and maintain the plaque, amenity and surrounding areas in accordance with the applicable policies in force from time to time for maintenance of City owned lands and assets.
Legacy benches will be inspected as part of the annual preventative maintenance program.
Within the Commemoration Period, a commemorative plaque that is damaged or stolen will be replaced by the City at no cost to the donor. Donors can report such incidents to the City through 311.
Within the Commemoration Period, if a commemorative bench is damaged or vandalized, reasonable efforts will be made to refurbish the item in a timely manner, at no cost to the donor. Donors can report such incidents to the City through 311.

Frequently Asked Questions

What are the Commemorative Programs?

Commemorative programs provide Edmontonians an opportunity to honour loved ones or celebrate special occasions through a commemorative dedication on a bench or near a tree. The City of Edmonton currently has three Commemorative Programs:

Benchmark
Commemorative Tree
Legacy

All charitable donations received from individuals through the Commemorative Programs are used by the City for the purpose of enhancing and beautifying parkland and public spaces for the benefit of all Edmontonians.

What commemorative options are currently available for donation under the Legacy Program?

The Legacy Program offers benches at Muttart Conservatory & City of Edmonton Golf facilities. There are three golf facilities:

Riverside Golf Course
Rundle Park Golf Course
Victoria Golf Course

Currently, the following commemorative options are available under the Legacy Program:

Existing bench (renewal) - $2,500
New bench - $4,200

Note: Benches at Muttart conservatory are available for renewal only. New benches are only available at the golf facilities.

How long will my commemorative plaque be displayed on a bench?

All Legacy plaques are displayed for a Commemoration Period of 10 years from the time of installation. During this timeframe, the City is responsible for the maintenance of the bench and the plaque.

What happens to the plaque after the 10-year Commemoration Period?

Prior to the end of Commemoration Period, the Donor can submit a Renewal Application to request that the City continues to display the plaque under the Legacy Program for an additional period of time. An additional charitable donation in accordance with the Legacy Program policies and guidelines in effect at the time of renewal will be required. It is the responsibility of the Donor to submit a request for renewal to the City prior to the end of the Commemoration Period.

If a donor chooses not to renew their commemoration, they may request the plaque as a gift from the City. If the plaque is not claimed, it will be held for a period of one year from the end of the Commemoration Period, after which point it will be recycled.

What happens if I move or change phone numbers during the Commemoration Period?

The named Donor in the Application Form is responsible to provide updated contact information for themselves and for the Alternate Contact in a timely manner to the City at all times through the application process, the Commemoration Period and any renewal period approved by the City. If contact information is out of date, the City will not be able to reach out to the Donor:

When changes are required to the commemorative item, such as removal for refurbishing, change of location due to construction or other activities
Toward the end of the Commemoration Period to check if the Donor would like to renew their commemoration or not

In the event that the City cannot reach the Donor at any time during the Commemoration Period, the City will contact the Alternate Contact listed by the Donor.

How long does it take for a Legacy request to be installed?

Each request is unique and installation times may vary. Requests for new benches will require more time to process to allow for stakeholder review and public consultation when necessary. Please contact the Legacy Program Coordinator at legacy@edmonton.ca for more details on the installation timelines specific to your request.

Typically, bench and plaque installations will only occur between May and October. Benches and plaques are installed in the order the requests are received. The City may not be able to install the plaque in the first May-October period after approval of an Application due to constraints including, but not limited to, workforce capacity and inclement weather.

The guidelines mention that the City has the sole and absolute discretion whether to approve or deny any Application. In what situations will the City deny an Application?

Following are some scenarios in which an Application might be denied:

Donor does not agree to Program Guidelines at the bottom of the online Application Form
The requested location is not available
Application Form is not complete
Any unforeseen factor or change in policies that prohibit the City from executing the request

What should I do if my Legacy Application is not approved?

Your Legacy Application may not be approved if your chosen location for commemoration is not available or doesn’t get approval from the stakeholders during circulation in case of new benches. It is recommended that you contact the Program Coordinator prior to making the Application to discuss the available options.

If I make a commemorative donation, who owns the bench and plaque?

The City at all times remains the exclusive owner of all benches, plaques and chattels associated with the Legacy Program.

How can I customize the commemorative plaque? What will it look like?

You may use a combination of upper and lower case lettering to suit your message, as well as italics. Some text can appear larger, such as the name of the person being commemorated. In your application form, mark a star next to the line(s) you wish to have larger. Some symbols can be added, such as a flower, bird, tree, or other. Usually, a minimum amount of text creates a more elegant message.

A proof of the plaque inscription will be sent to you for approval along with the confirmation email. Once the proof is approved by you, it will take approximately 4-6 weeks for your plaque to be created. You will be notified when your plaque has been installed along with a photo of the bench.

What is included in my Legacy donation amount and is there GST?

For any new bench installations, the cost includes a new bench, concrete pad and individualized plaque, as well as all related maintenance over a 10-year period.

For an existing bench, the cost includes a complete rebuild of the bench and individualized plaque as well as all related maintenance over a 10-year period.

Prices quoted online are the full donation amount. There is no GST for Legacy donations.

How can I make payment for my donation?

The donation can be made via cash, cheque, money order, debit or credit card. Once the City and Donor have finalized all details of the plaque and dedication, an invoice will be sent to the donor with payment information.

Will I get a refund of the donation if I change my mind after payment?

The City will refund the payment if the Donor cancels their Application on or before 14 days after the day on which their payment was received by the City.

What kind of maintenance is conducted for commemorative benches?

Maintenance for benches includes:

Inspection, repair/refurbishment and/or replacement of bench materials every 3 years or as required
Inspection on an ongoing basis throughout the Golf Season, as required
Repair, refurbishment and/ or replacement of the commemorative plaque as required
Repair and refurbishment resulting from acts of vandalism, as required

Maintenance for benches does NOT include:

Site maintenance such as snow removal, grass maintenance and upkeep of the overall park/green space
Any additional staining to change, darken or enrich the coating colour or shade
Bench cleaning to remove dust, dirt or surrounding debris, however, during the golf season, the green space around the benches is kept up where applicable and cleaned using soap and water according to the manufacturer's recommendations

How are Legacy locations chosen?

Donors may request from an inventory of existing benches. Upon request, the program coordinator will share the list of available benches and their location. At the moment, new benches for plaque installation are only available at the City of Edmonton golf facilities and there are no new benches available at Muttart Conservatory.

To explore bench location options, please email the Legacy Program Coordinator.

Will I receive a tax receipt for my Legacy donation?

Yes, tax receipts will be issued by the City to the Donor(s) in the following calendar year in which the donation is received, typically in late February and prior to April. The City will only accept charitable donations to the Legacy Program which are tax deductible under Canada Revenue Agency legislation and guidelines.

Will a tax receipt be issued to all donors if there is more than one donor?

Yes, a tax receipt will be issued to all donors as long as they are listed in the Declaration of True Donor form. Please indicate on your Application Form if there is more than one donor so that the Legacy Program Coordinator can send you the Declaration of True Donor form. The minimum donation amount is $20 if a donor wants to receive a tax receipt.

What happens if the commemorative bench or plaque that I dedicated is damaged or stolen?

Within the Commemoration Period, a commemorative plaque that is damaged or stolen will be replaced by the City at no cost to the donor. Within the Commemoration Period, if a commemorative bench is damaged or vandalized, reasonable efforts will be made to refurbish the item in a timely manner, at no cost to the donor. Donors can report such incidents to the City through 311.

About the Program

Donor Application Process

General Inquiries

Program Guidelines

Frequently Asked Questions

For More Information

Legacy Program Coordinator