Protocol

The Protocol Office provides leadership and order to proceedings for the City's ceremonial, protocol and diplomatic activities.

The Protocol Office strives to profile the City in a politically and culturally sensitive manner. This Office supports a portfolio of events, activities and services that benefit, promote, celebrate and enhance the City of Edmonton's reputation.

Our Services

• Provide direction, support and advice for speaking order/order of precedence, event setup, flag etiquette and forms of address for ceremonial and other major City of Edmonton events
• Provide direction, support and advice for events involving other orders of government and dignitaries
• Provide direction and advice through the Edmonton Salutes Committee to maintain and enhance the bond between the City of Edmonton and the local military community
• Coordinate and provide direction for Council Protocol items
• Visit coordination and hosting support for delegations and official visitors in accordance with international standards of practice
• Provide support for national/international trade missions

Addressing the Mayor

When introducing: His Worship Mayor Don Iveson, Mayor of Edmonton

In correspondence:

His Worship Don Iveson
Mayor, City of Edmonton
2nd Floor, City Hall
1 Sir Winston Churchill Square
Edmonton, AB T5J 2R7

Salutation: Sir

Note: In conversation or at official occasions, use "Your Worship"; less formal is "Mayor Iveson".

Addressing the Councillors

When introducing, in correspondence: Councillor First Name Last Name

Note: In conversation or at official occasions, use "Councillor Last Name"

Styles of Address for Alberta Provincial Dignitaries

Closing Salutations for all Dignitaries: Sincerely

The Order of Precedence outlines the order people would speak at special events in Alberta. Precedence may vary depending on the event. For further information please contact the Protocol Office.

1. The Lieutenant Governor of Alberta
2. The Premier of Alberta
3. The Chief Justice of The Court of Appeal of Alberta
4. Former Lieutenant Governors; precedence is determined by date of their Commissions
5. Former Premiers; precedence is determined by the date of their swearing-in ceremony
6. The Speaker of Legislative Assembly of Alberta
7. Ambassadors and High Commissioners accredited to Canada
8. Members of the Executive Council of Alberta, in relative order of precedence as determined by the Premier
9. Leader of the Official Opposition
10. Members of the Privy Council for Canada resident in Alberta, with relative precedence among them to, first, Members of the Canadian Cabinet and second, to those not in Cabinet
11. Members of the Legislative Assembly of Alberta with precedence governed by the date of their first election to the Legislature
12. Members of the Senate, who represent Alberta, relative precedence determined by date of appointment
13. Members of the House of Commons who represent Alberta constituencies, relative precedence determined by date of election
14. Chief Justice, Alberta Court of Queen's Bench
15. Justices of Alberta Court of Appeal
16. Justices of the Alberta Court of Queen's Bench
17. Heads of religious denominations
18. Heads of Consular Posts: Consuls-General; Consuls; Vice-Consuls; Consular Agents (Precedence is determined by the date that definitive recognition is given by the Governor General)
19. Chief Judge of the Provincial Court followed by judges in seniority of appointment
20. Mayors
21. Aboriginal Leaders: Chiefs of the Treaty First Nations in Alberta, in order of seniority of election to office; President of Metis Settlements General Council; President of Metis Nation of Alberta
22. Senior Officials:
• The Deputy Minister to the Premier and Cabinet Secretary; the Clerk of the Legislative Assembly; the Ombudsman; the Provincial Auditor; the Chief Electoral Officer; the Ethics Commissioner, and the Information and Privacy Commissioner
• Deputy Ministers; then Senior Alberta government officials with rank of Deputy Minister as determined by the Executive Council; then Chief Executive Officers of Crown Corporations (relative precedence determined by date of appointment)
• City Councillors
23. Universities: The Chancellor of the University of Alberta; Chancellor of the University of Calgary; Chancellor of the University of Lethbridge; Chairman of the Board, University of Alberta; Chairman of the Board, University of Calgary; Chairman of the Board, University of Lethbridge; Chairman of the Board, Athabasca University; President of the University of Alberta; President of the University of Calgary; President of the University of Lethbridge; President of the Athabasca University
24. Police and Military: the Assistant Commissioner of "K" Division, Royal Canadian Mounted Police; General of the Land Forces Western Area Headquarters; Commanding Officers of Canadian Forces Bases Calgary, Cold Lake, Edmonton Suffield, Wainwright

Notes

The Table of Precedence for Alberta lists categories in their order of precedence as they apply to ceremonies and occasions of a provincial nature. At provincial functions where federal, foreign or diplomatic dignitaries are present, circumstances may dictate that provisions of the Table of Precedence of Canada or international rules of protocol be observed thus giving these dignitaries precedence over certain provincial categories. Information on protocol for national ceremonies is available on the Heritage Canada website.

In the absence of the Lieutenant Governor from the Province or his/her inability to carry out the duties of Lieutenant Governor for any reason, the Administrator of the Province takes the Lieutenant Governor's place of precedence.

About Half-Masting

Flags on City buildings and spaces may be lowered to half-mast to commemorate special dates such as Remembrance Day, as a measure of respect and condolence when a high profile official passes away or as per protocol recommendation.

A flag is generally half-masted until sunset on the day of the funeral or memorial, unless other arrangements have been specified.

Annual half-masts include:

• April 9, National Day of Remembrance of the Battle of Vimy Ridge: Flags at City Hall are lowered to half-mast 
• April 28, National Day of Mourning: Flags on all municipal buildings are lowered to half-mast for those who have suffered and died in the workplace
• June 23, National Day of Remembrance for Victims of Terrorism: Flags at City Hall are lowered to half-mast
• Second Sunday in September, Firefighters' National Memorial Day: Flags at City Hall and municipal fire stations are lowered to half-mast
• Last Sunday in September, Police and Peace Officers National Memorial Day: Flags at City Hall and municipal police stations are lowered to half-mast 
• November 11, Remembrance Day: Flags on all municipal buildings are lowered to half-mast from 11:00 a.m. to sunset
• December 6, National Day of Remembrance and Action on Violence Against Women: Flags at City Hall are lowered to half-mast

Position of Honour

The location of the position of honour depends on the number of flags flown. When two flags (or more than three flags) are displayed, the position of honour is furthest to the left. To an observer facing the display, the Canadian flag should be on the left and the City flag on the right. 

When three flags are flown, the position of honour is in the centre. From the perspective of the audience facing the flags, the Canadian flag should be placed in the centre, the Provincial flag on the left and the City flag on the right.

The Canadian flag should not be flown on the same flag pole as any other flag, according to Heritage Canada.  It should not be subjected to indignity or displayed in a position inferior to any other flag.

Precedence

The order of precedence for flags is:

1. The National Flag of Canada
2. The flags of other sovereign nations in alphabetical order.
3. The flags of the provinces of Canada (in the order in which they joined Confederation)
4. The flags of the territories of Canada (in the order in which they joined Confederation)
5. The flags of municipalities/cities
6. Banners of organizations
7. Historical Flags

When there are more than three flagpoles, the National Flag of Canada should be flown on the left of the observer facing the flags. An additional National Flag of Canada may be displayed at the end of the line if desired.

Requesting a Community Flag

Non-profit or charitable groups may apply to have their flag raised by contacting the City's Civic Events Office. If approved, these flags may be flown for up to one month on the "Community Flag Pole" located on the southwest corner of the City Hall Plaza near the Cenotaph.

Flags will be raised under two circumstances:

1. Flags of nations recognized by the Federal Department of Foreign Affairs upon request, on its national day of an anniversary of a special occasion.

2. Flags of non-profit or charitable organizations may be raised upon request of up to one month.

You can also request to raise a flag on the City of St. Albert community flag pole

City Hall Flag Specifications

The Canadian flag, Provincial flag and City of Edmonton flag are flown on the official flag poles in front of City Hall.

These flags are 3 feet by 6 feet or 0.90 by 1.80 metres.

More information about flag etiquette is available on the Canadian Heritage website.