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Learn more about the Legacy Program with the most commonly asked questions.

What are the Commemorative Programs?

Commemorative programs provide Edmontonians an opportunity to honour loved ones or celebrate special occasions through a commemorative dedication on a bench or near a tree. The City of Edmonton currently has three Commemorative Programs:

  • Benchmark
  • Commemorative Tree
  • Legacy

All charitable donations received from individuals through the Commemorative Programs are used by the City for the purpose of enhancing and beautifying parkland and public spaces for the benefit of all Edmontonians.

What commemorative options are currently available for donation under the Legacy Program?

The Legacy Program offers benches at Muttart Conservatory & City of Edmonton Golf facilities. There are three golf facilities:

  • Riverside Golf Course
  • Rundle Park Golf Course
  • Victoria Golf Course

Currently, the following commemorative options are available under the Legacy Program:

  • Existing bench (renewal) - $2,500
  • New bench - $4,200

Note: Benches at Muttart conservatory are available for renewal only. New benches are only available at the golf facilities.

How long will my commemorative plaque be displayed on a bench?

All Legacy plaques are displayed for a Commemoration Period of 10 years from the time of installation. During this timeframe, the City is responsible for the maintenance of the bench and the plaque. 

What happens to the plaque after the 10-year Commemoration Period?

Prior to the end of Commemoration Period, the Donor can submit a Renewal Application to request that the City continues to display the plaque under the Legacy Program for an additional period of time. An additional charitable donation in accordance with the Legacy Program policies and guidelines in effect at the time of renewal will be required. It is the responsibility of the Donor to submit a request for renewal to the City prior to the end of the Commemoration Period. 

If a donor chooses not to renew their commemoration, they may request the plaque as a gift from the City. If the plaque is not claimed, it will be held for a period of one year from the end of the Commemoration Period, after which point it will be recycled. 

What happens if I move or change phone numbers during the Commemoration Period?

The named Donor in the Application Form is responsible to provide updated contact information for themselves and for the Alternate Contact in a timely manner to the City at all times through the application process, the Commemoration Period and any renewal period approved by the City. If contact information is out of date, the City will not be able to reach out to the Donor:

  • When changes are required to the commemorative item, such as removal for refurbishing, change of location due to construction or other activities
  • Toward the end of the Commemoration Period to check if the Donor would like to renew their commemoration or not

In the event that the City cannot reach the Donor at any time during the Commemoration Period, the City will contact the Alternate Contact listed by the Donor.

How long does it take for a Legacy request to be installed?

Each request is unique and installation times may vary. Requests for new benches will require more time to process to allow for stakeholder review and public consultation when necessary. Please contact the Legacy Program Coordinator (legacy@edmonton.ca) for more details on the installation timelines specific to your request.

Typically, bench and plaque installations will only occur between May and October. Benches and plaques are installed in the order the requests are received. The City may not be able to install the plaque in the first May-October period after approval of an Application due to constraints including, but not limited to, workforce capacity and inclement weather.

The guidelines mention that the City has the sole and absolute discretion whether to approve or deny any Application. In what situations will the City deny an Application?

Following are some scenarios in which an Application might be denied: 
Donor does not agree to Program Guidelines at the bottom of the online Application Form. 

  • The requested location is not available
  • Application Form is not complete
  • Any unforeseen factor or change in policies that prohibit the City from executing the request
What should I do if my Legacy Application is not approved?

Your Legacy Application may not be approved if your chosen location for commemoration is not available or doesn’t get approval from the stakeholders during circulation in case of new benches. It is recommended that you contact the Program Coordinator prior to making the Application to discuss the available options. 

If I make a commemorative donation, who owns the bench and plaque?

The City at all times remains the exclusive owner of all benches, plaques and chattels associated with the Legacy Program.

How can I customize the commemorative plaque? What will it look like?

You may use a combination of upper and lower case lettering to suit your message, as well as italics. Some text can appear larger, such as the name of the person being commemorated. In your application form, mark a star next to the line(s) you wish to have larger. Some symbols can be added (e.g. flower, bird, tree). Usually a minimum amount of text creates a more elegant message.

Please find below an example of an existing plaque. A proof of the plaque inscription will be sent to you for approval along with the Confirmation email. Once the proof is approved by you, it will take approximately 4-6 weeks for your plaque to be created. You will be notified when your plaque has been installed along with a photo of the bench.

Example below:

What is included in my Legacy donation amount and is there GST?

For any new bench installations, the cost includes a new bench, concrete pad and individualized plaque, as well as all related maintenance over a 10-year period. 

For an existing bench, the cost includes a complete rebuild of the bench and individualized plaque as well as all related maintenance over a 10-year period. 

Prices quoted online are the full donation amount. There is no GST for Legacy donations. 

How can I make payment for my donation?

The donation can be made via cash, cheque, money order, debit or credit card. Once the City and Donor have finalized all details of the plaque and dedication, an invoice will be sent to the donor with payment information. 

Will I get a refund of the donation if I change my mind after payment?

The City will refund the payment if the Donor cancels their Application on or before 14 days after the day on which their payment was received by the City.

What kind of maintenance is conducted for commemorative benches?

Maintenance for benches includes:

  • Inspection, repair/refurbishment and/or replacement of bench materials every 3 years or as required
  • Inspection on an ongoing basis throughout the Golf Season, as required
  • Repair, refurbishment and/ or replacement of the commemorative plaque as required
  • Repair and refurbishment resulting from acts of vandalism, as required

Maintenance for benches does NOT include: 

  • Site maintenance such as snow removal, grass maintenance and upkeep of the overall park/green space
  • Any additional staining to change, darken or enrich the coating colour or shade
  • Bench cleaning to remove dust, dirt or surrounding debris, however, during the golf season, the green space around the benches is kept up where applicable and cleaned using soap and water according to the manufacturer's recommendations
How are Legacy locations chosen?

Donors may request from an inventory of existing benches. Upon request, the program coordinator will share the list of available benches and their location. At the moment, new benches for plaque installation are only available at the City of Edmonton golf facilities and there are no new benches available at Muttart Conservatory.

To explore bench location options, please email the Legacy Program Coordinator.

Will I receive a tax receipt for my Legacy donation?

Yes, tax receipts will be issued by the City to the Donor(s) in the following calendar year in which the donation is received, typically in late February and prior to April. The City will only accept charitable donations to the Legacy Program which are tax deductible under Canada Revenue Agency legislation and guidelines.

Will a tax receipt be issued to all donors if there is more than one donor?

Yes, a tax receipt will be issued to all donors as long as they are listed in the Declaration of True Donor form. Please indicate on your Application Form if there is more than one donor so that the Legacy Program Coordinator can send you the Declaration of True Donor form. The minimum donation amount is $20 if a donor wants to receive a tax receipt.

What happens if the commemorative bench or plaque that I dedicated is damaged or stolen?

Within the Commemoration Period, a commemorative plaque that is damaged or stolen will be replaced by the City at no cost to the donor. Within the Commemoration Period, if a commemorative bench is damaged or vandalized, reasonable efforts will be made to refurbish the item in a timely manner, at no cost to the donor. Donors can report such incidents to the City through 311.

For More Information

Legacy Program Coordinator

Telephone

In Edmonton: 311
Outside Edmonton: 780-442-5311

Email legacy@edmonton.ca

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