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Provides funds and support for eligible organizations in planning their project to develop concepts and business case for the design and build phases

Deadline for grant applications is Wednesday March 25, 2020. Available funding in 2020 is limited.

Thorough planning will allow applicants to have a more detailed understanding of the requirements for the later phases for their proposed facility.

Funding

The Planning Grant will support work up to the end of concept phase and no further at up to 50% of eligible costs.

For projects on City land only: if Post-concept phase drawings or other documents are required to obtain City approval to proceed after Concept Phase, these may be included as part of a planning grant request but will only be funded at 33% of the eligible cost. You must provide proof that the post-concept phase documents have been required for these costs to be included as part of a planning grant request. 

See Community Group Led Construction Projects Guide and Templates for definitions, detailed information about phases and expectations and templates that must be used for the mandatory documents.

Contact the Grants Office to be assigned a City Liaison if you do not currently have one.

Application Deadline

Complete and submit the online application with all required documents attached by 11:59pm on Wednesday, March 25, 2020. Late applications will not be accepted.

Project Requirements

Project Costs

  • Generally a planning project should cost at least $50,000
  • The program will fund more than 1 planning grant for the same proposed facility
  • The planning grant supports the work done to prepare for the Design Phase
  • The grant also supports the development of a business case, feasibility studies, planning studies, public engagement plan, basic concept drawings and may include schematic drawings (detailed design or construction drawings are not eligible)

Project Authorization

  • Verification of board support
  • Confirmation the project aligns with the applicant’s and the City of Edmonton’s strategic goals and objectives
  • Verification that the proposed facility is an acceptable use for the zoning
  • Confirmation of landowner permission–documentation of property ownership by the applicant AND, if not owned by applicant,  confirmation from owner the project is acceptable within the terms of the lease/license agreement and the applicant has permission to undertake the project

Application Documents

Required Documents

The following documents, including the Required Documents Verification form, must be submitted as attachments with your online application when applying for planning grant funding.

Required Documents Verification - CFPCG Planning Grant

Organizational Documents
First Time Applicants Only
  • Constitutional documents (must be date stamped by Alberta Corporate Registries) including:
    • Application for incorporation
    • Articles of incorporation
    • Memorandum of association
    • Articles of association and bylaws
All Applicants
  • Any amendments to the Constitutional Documents not already submitted to the Grants Office (must be date stamped by Alberta Corporate Registries)
  • Most recent Proof of Filing of annual return OR Annual Return date stamped by Alberta Corporate Registries as having been filed
  • Required Documents Verification — Grant (signed off by applicant) 

If your organization hasn't set up Electronic Funds Transfer (EFT) with the City of Edmonton or EFT information requires updating, please also complete the Electronic Funds Transfer (EFT) Form and send to the email address at the bottom of the form.

Project Documents
Project Documents
  • Project Budget Spreadsheet (only planning/design costs) indicating the percentage of recoverable GST for each line item
  • Quotes or estimates for all items and amounts listed on the Project Budget spreadsheet - must show if GST has been included, if estimate includes both concept (pre-design costs) and post concept/design costs (e.g. design drawings), the vendor/supplier (e.g. architect) must break out the costs for concept/pre-design phase work, and post concept/design work
  • Signed off Community Led Strategic Project  Community Led Strategic Project Document
  • Proposed schedule for project and planning for phase of work
  • Project Committee Terms of Reference 
  • Drawing or rendering of the proposed facility or park development showing the general shape and size and essence of the design 
  • Cost Estimation Checklist
  • Public Engagement Plan
  • Activity Based Project Needs Assessment
  • Project on City Land - confirmation from your City Liaison that property is on City land 
  • Project on private land - copy of Land Title verifying ownership by applicant or other non-City landlord 
Approvals to Undertake Project
Approvals to Undertake Project
  • Organization minutes to confirm project has approval of the board
  • Confirmation the project aligns with strategic goals and objectives of applicant and how they align with those of the City of Edmonton 
Project on City Land

The following documents will be considered as part of the evaluation of your project but will be provided by City staff:

  • City of Edmonton confirmation that the project is acceptable within the terms of the lease/license agreement — signed off lease/license agreement to be submitted as soon as received if not available at time of application
  • Signed off Strategy Phase Readiness Criteria & Handover Package 
Project On Private Land
  • Proof the proposed facility is an acceptable use for zoning
  • Copy of Land Title verifying ownership 
  • If property not owned by applicant - confirmation applicant has permission to undertake project such as a letter from the Landlord/Owner with sufficient information to indicate permission given for the work being proposed for support from the City of Edmonton through this grant program OR an excerpt from the lease/license confirming applicant is allowed to undertake the project
  • Something equivalent to the Strategy Phase Readiness Criteria & Handover Package from the CGLCPG (adjusted as required)
Financial Records
Financial Records
  • Annual audited (or reviewed) financial statements for most recent fiscal year with prior year’s information included for comparison OR signed copy of previous year’s financial statements and minimally must include the following two statements:
    • Statement of Financial Position (Balance Sheet)
    • Statement of Operations (Statement of Revenue and Expenses, Income Statement)
  • Bank or other Investment statements supporting the balances reflected on the Annual Statement of Financial Position–only required if annual statements not prepared by third party Chartered Professional Accountant (CPA) or if internally reviewed/audited
  • Bank reconciliation including outstanding cheques at the same period ending as the Annual Statement of Financial Position–only required if annual statements not prepared by third party CPA or if internally review/audited
  • Year to date financial statements
    • Statement of Financial Position (Balance Sheet)–no older than end of February (current year)
    • Statement of Operations (Statement of Revenue and Expenses, Income Statement)–no older than end of February (current year)
  • Bank or other investment statements supporting the balances reflected on the Year to Date Statement of Financial Position (Balance Sheet)
  • Bank reconciliation including outstanding cheques at the same period ending as the Year to Date Statement of Financial Position (Balance Sheet)

For More Information

Title Community Grants Office
Telephone

780-496-4933

Fax 780-577-3525
Email grants@edmonton.ca

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