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Provides funds and support for eligible organizations to undertake later stages of design, implementation and construction of a facility.

Deadline for grant applications is Wednesday May 1, 2019


Funding

The Construction Grant will fund work from the design phase (including schematic design) up to the end of the build phase at up to 33% of eligible costs. Land purchases made during the eligible time frame may also be funded at up to 33% of the purchase price.

If an applicant applies for funding for a later phase of their project after receiving a planning grant, the application will be evaluated along with other requests that year and the City of Edmonton will base its funding recommendation on the information submitted at that time. It's recommended the final project report for the earlier funded phase be submitted before decisions are made on funding for the later phase.

If an application is submitted for the entire project (strategy phase work through to the end of build phase work), it's considered a Construction Grant application and eligible funding is at up to 33%.

See Community Group Led Construction Projects Guide and Templates (CGLCPG) for detailed information about phases and expectations and templates that must be used for the mandatory documents.

Contact the Grants Office to be assigned a City Liaison if you do not currently have one.

Project Requirements

Project Authorization

  • Verification of board support.
  • Confirmation the project aligns with the applicant and the City of Edmonton’s strategic goals and objectives.
  • Verification that the proposed facility is an acceptable use for the zoning.
  • Confirmation of landowner permission– documentation of property ownership by the applicant, AND, if not owned by applicant,  confirmation from owner the project is acceptable within the terms of the lease/license agreement and the applicant has permission to undertake the project.

Project Costs

  • The project must be estimated to cost at least $200,000
  • A single project can be awarded funding for up to 3 years
  • Eligible costs include design and construction costs and capital equipment required to operate the facility
  • The value of land purchased or provided by the City of Edmonton for new construction projects where land does not presently exist for the project would generally be considered part of the City’s contribution (This does not include facilities with a lease or license from the City)
  • Land purchased by the applicant prior to the eligible time frame will generally not be considered an eligible cost

FF&E Items

To be an eligible cost for a construction grant, a Furniture, Fixtures and Equipment item must be:

  • Part of the construction budget (shown on the architect’s drawings and installed by the contractor)
  • Fixed to the building to be eligible

An exception is commercial kitchen equipment which is typically included because the building must be designed to have the services to support the specific equipment chose. Thus, only built-in furniture is included. Items brought to the building by the owner or leasee when they move in are not included as eligible costs so appliances such as washers, dryers, dishwashers, residential stoves, etc. are excluded.

Application Documents

Required Documents

The following documents, including the Required Documents Verification form, must be submitted as attachments with your online application when applying for planning grant funding.

Required Documents Verification - CFPCG Construction Grant

Organizational Documents
Organizational Documents
  • First time applicants only – Constitutional documents (must be date stamped by Alberta Corporate Registries) including:
    • Application for incorporation
    • Articles of incorporation
    • Memorandum of association
    • Articles of association
    • Bylaws
  • Any amendments to the Constitutional Documents not already submitted to the Grants Office (must be date stamped by Alberta Registries)
  • Most recent proof of filing of annual return  
  • Electronic Funds Transfer (EFT) Form and VOID cheque (only required if EFT information hasn't been provided previously or if information needs to be updated)
Project Documents
Project Documents
  • Project Budget Spreadsheet indicating the percentage of recoverable GST for each line item
  • Quotes or estimates to support all the amounts listed on the Project Budget spreadsheet–if estimate includes both concept/pre-design costs and post concept/design costs, the vendor (for example, architect) must break out the costs for concept/pre-design phase work, and post concept/design work

  • Signed off Business Case (cost estimate as part of business case)

  • Project Committee Terms of Reference
  • Concept drawings
  • Cost Estimation Checklist
  • Public Engagement Plan
  • Activity Based Project Needs Assessment
  • Project on City Land - confirmation from your City Liaison that property is on city land
  • Project on private land - copy of Land Title verifying ownership by applicant or other non-City landlord
Approvals to Undertake Project
 Approvals to Undertake Project
  • Organization minutes (to confirm project has approval of the board)
  • Copy of your organization’s strategic goals and objectives to verify that the project is in alignment with the community group and City of Edmonton’s strategic goals and objectives
  • Project on city land:
    • City of Edmonton approval (obtained through your City liaison)
    • City of Edmonton confirmation that the project is acceptable within the terms of the lease/license agreement - signed off lease/license agreement to be submitted as soon as received if not available at time of application.
    • Signed off Strategy Phase Readiness Criteria & Handover Package from the CGLCPG (if available & adjusted as required) - obtained from your City project manager or your City Liaison
    • Signed off Concept Phase Readiness Criteria & Handover Package from the CGLCPG (if available & adjusted as required) - obtained from your City project manager or your City Liaison
  • Project on private land:
    • Proof the proposed facility is an acceptable use for zoning
    • Copy of Land Title verifying ownership
    • If property not owned by applicant, letter from landlord confirming permission to undertake project or excerpt from lease/license confirming permission to undertake project
    • If property not owned by applicant - confirmation applicant has permission to undertake project such as a letter from Landlord/Owner with sufficient information to indicate permission given for the work being proposed for support from City of Edmonton through this grant program OR  an excerpt from lease/license confirming applicant is allowed to undertake project
    • Something equivalent to the Strategy Phase Readiness Criteria and Handover Package from the CGLCPG (adjusted as required)
    • Something equivalent to the Concept Phase Readiness Criteria and Handover Package from the CGLCPG (adjusted as required
Financial Records
Financial Records
  • Annual audited (or reviewed) financial statements for most recent fiscal year with prior year’s information included for comparison OR signed copy of previous year’s financial statements and minimally must include the following two statements:
    • Statement of Financial Position (Balance Sheet)
    • Statement of Operations (Statement of Revenue and Expenses, Income Statement)
  • Bank or other Investment statements supporting the balances reflected on the Annual Statement of Financial Position–only required if annual statements not prepared by third party Chartered Professional Accountant (CPA) or if internally reviewed/audited
  • Bank reconciliation including outstanding cheques at the same period ending as the Annual Statement of Financial Position–only required if annual statements not prepared by third party CPA or if internally review/audited
  • Year to date financial statements
    • Statement of Financial Position (Balance Sheet)–no older than end of February (current year)
    • Statement of Operations (Statement of Revenue and Expenses, Income Statement)–no older than end of February (current year)
  • Bank or other investment statements supporting the balances reflected on the Year to Date Statement of Financial Position (Balance Sheet)
  • Bank reconciliation including outstanding cheques at the same period ending as the Year to Date Statement of Financial Position (Balance Sheet)

For More Information

Title Community Grants Office
Telephone

780-496-4933

Fax 780-577-3525
Email grants@edmonton.ca

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