Information for Participants and Teachers
Coming to a River Valley program? Here is information on what to expect, what to wear, what to bring, and cancellations.
As program instructors, all River Valley Programs staff members are dedicated to providing an enjoyable program experience for the group, with an emphasis on safety and risk management. All staff members are First Aid and CPR certified, and meet or exceed industry standards for instructor certification and training.
We provide all equipment for activities. You are welcome to bring your own helmet for biking programs. Please do not bring your own bike. All equipment will be checked by our staff to ensure it is safe to use in our programs. Please let us know if we can provide any adapted equipment for participants with special needs.
What to Wear
- Dress in layers. A base layer that will wick moisture away from the skin, a mid layer that will provide insulation, and a waterproof outer layer to keep you dry.
- Base and mid layers should be made of a synthetic wicking fabric or wool, which are fabrics that will pull moisture away from the skin. Cotton fabrics are a poor choice.
- Warm socks, mitts and toques are a must!
- Wear warmer clothing for low-energy programs such as Outdoor Skills, and less warm, more breathable clothing for high-energy programs such as Cross Country Skiing.
- Be ready for the weather! Bring rain gear if needed, or a hat and sunscreen
- Always bring a water bottle
- Bring a backpack for small personal items
- For all water sport activities, wear clothing, including shoes, that can get wet
What to Expect
A few days before the date of the program, you will be contacted by a member of the River Valley Programs who will confirm the details of your upcoming program. Please let them know if there have been any changes to your program, particularly times or group number changes.
Please ensure that all school permission forms are completed prior to the day of the program, and that your planned travel time allows your group to arrive on time. Remember to call and book your bus!
Group supervisors are responsible for ensuring that their participants are dressed appropriately and prepared to be outside.
It is expected that the teacher/group supervisor will maintain responsibility for the discipline and control of their group, and that they participate fully in all aspects the program.
In addition to the River Valley Programs staff leading the program, we recommend a 1:15 teacher to student ratio for grades 4-12 and a 1:5 teacher to student ratio for grades K-3.
A few days before the date of the program, you will be contacted by a member of the River Valley Programs staff confirming the details of your upcoming program.
Be ready to be outside! Dress for the weather and the type of activity you will be doing.
Most of our public programs have a minimum ratio of 1 instructor: 10 students. Certain activities such as kayaking will have a lower number of students, based on industry standards.
If you need to cancel your program, you are required to provide written notice to
firstname.lastname@example.org. Cancellations/rescheduling made with less than one month's notice will be charged 50% of the program price plus a $50 administration fee. Cancellations/rescheduling made with seven days or less notice will be charged the full price of the program.
Programs run rain or shine. For days when weather is questionable, call 780-496-2983 as early as 7:30am on your program day. Please leave a message if no one answers and call the on-call number at 780-983-4387. If other circumstances arise, contact us at 780-469-2983 to cancel or rebook any programs as soon as possible. Should your program cancel due to weather, every effort will be made to reschedule within the same school year or a refund will be issued.
River Valley Programs reserves the right to cancel a program at any time. Cancellations made due to weather do not incur administration fees.